Terms and Conditions

Important

These terms and conditions (these ‘Terms’) are issued by a Study Group company, Bellerbys Educational Services Limited (which for the purposes of the Education (Independent Schools Standards) Regulations 2014, is hereby identified as the proprietor of Bellerbys College), a company incorporated in England and Wales (Company Registration Number: 02325576 whose registered office is 1 Billinton Way, Brighton BN1 4LF (Contact: +44(0) 1273 339333), here in after referred to as ‘the College’ or ‘Bellerbys’. Please ensure you read these Terms carefully and understand them before signing your final acceptance of a place at the College. These Terms and any other document referred to herein constitute the entire agreement between the parties and shall supersede all promises, representations, warranties or other statements whether written or oral made by or on behalf of one party to the other of any nature whatsoever or contained in any leaflet brochure or other document concerning such subject matter. By signing these Terms you give permission for your son/ daughter to participate in outings arranged by the College.

Application and confirmation payment

If your application is accepted, a written offer of a place will be made. To accept this offer a confirmation payment is required comprising a non-refundable administration fee of £200, £1,000 security deposit and £6,000 in advance tuition fees. The deposit is primarily held against any damages and other incidental expenses and if, at the end of a course, there are any monies left these can be offset against disbursements otherwise an invoice will be issued for any damages/disbursements in excess of the deposit. Any monies left will be refunded within 90 days of completion of the final term less any deductions made for any amount outstanding at that time. All payments (except for the enrolment fee) are refundable in the event that a student is unable to meet visa entry requirements, subject to receipt of an official visa rejection letter. No refunds will be given where fraudulent visa documents have been submitted or serious error or negligence has taken place in the visa application process.

All Offers are made subject to availability. To hold your place, we need to receive your confirmation payment. Non-payment by the fee deadline may put your place at risk and must be made before a Confirmation of Acceptance of Studies (‘CAS’) will be issued. In the event of an official visa rejection, only one further CAS will be issued in support of a second and final visa application. Full fees, or fees covering the first full year of study of longer courses, must be paid in advance for a second CAS to be issued. The College reserves the right not to issue a second CAS if it deems the risk of visa rejection too great. The issuance of a CAS is subject to meeting certain criteria including, but not limited to, your financial status and, in some cases, a satisfactory interview.

Cancellation and refund policy

You have a right to cancel your place and receive a full refund of any amounts paid by informing us in writing within 14 days of the date you accept the offer. To cancel your place within this 14-day period, please contact your admissions co-ordinator. Our cancellation and refund policies can be accessed at the links below. Your attention is drawn in particular to the circumstances in which the £6,000 advance tuition fees will NOT be refunded:

  • If you cancel after a CAS has been issued;
  • If you cancel within 8 weeks of the course start date; and
  • If your visa is rejected due to student error or fraud.

Refunds will only be made to the person responsible for the fees unless written authorisation is provided to the contrary from that person. Refunds will be made within 90 days of the end of the relevant term.

Refunds will be made after calculating any damages, disbursements due or any other incidental fees or charges. Should you decide not to pursue your place on a programme after a CAS has been issued, no monies will be refunded unless there are exceptional circumstances as set out in the refund policy below.

Please refer to our Pre-arrival Refund Policy.

Tuition and accommodation fees

After arriving at the College, fees are payable to us in advance at the start of the prior term for example the fees for term 3 will be payable at the start of term 2). Admission to classes is dependent on cleared funds having been received by the College. Fees are subject to an increase a) each September (applicable to the subsequent academic year).

Reasonable efforts are always made to keep fees to the minimum that is consistent with the provision of a modern and efficient teaching programme. However, fee increases may become necessary from time to time in order to maintain standards and will become effective immediately they are notified to parents. If payments become overdue, the College reserves the right to suspend or cancel tuition and /or to charge interest on the balance at the rate of 2% above the base rate of NatWest per month or part thereof. Fees remain payable if a notice of withdrawal has not been given in accordance with these Terms. Please note that although students may leave College after their examinations in November or June, no fees will be reduced or refunded.

Provision of tuition

If a particular subject is under-subscribed, the College reserves the right to provide a reduced hours’ tuition or private tuition for the same fee or by giving one term’s written notice to either change or end the course. The College may change or end a course without refund where, at its reasonable discretion, it deems such action necessary.

Scholarships and other discounts

Poor performance or attendance or a change of course can lead to withdrawal of a scholarship or other discounts. Scholarships for students studying for more than three terms (1 year) will be reassessed at the end of this period.

A level students progressing into their second year should meet minimum predicted grades to continue their scholarship in year 2 of their studies.

  • 40% scholarship - ABB average (any three subjects)
  • 20% scholarship - BBB average (any three subjects)

The final decision will be at the discretion of the appropriate College Principal.

Academic criteria

Students who do not perform satisfactorily in their coursework will not be entered for external public examinations. Students who do not yet meet university criteria for English Language proficiency will be expected to take an appropriate English Language course at the College.

Students are accepted into the College on the strict understanding that progression through the course is conditional upon satisfactory and required attendance and successful attainment of prescribed performance targets.

Students are formally assessed at least twice a year. Assessments will take into consideration course work, College examination results, attendance, effort in class and in homework and public examination potential. Students who do not meet the attainment criteria will not be allowed to proceed with their course but may be offered an alternative course or invited to withdraw from the College without refund. For details of our academic criteria visit bellerbys.com

Accident and medical insurance

We strongly recommend that all students have appropriate accident and medical insurance for the duration of their study in the UK. You may either take out our own StudyCare Iinsurance Plus policy or cover with an alternative provider. Cover under the StudyCare Insurance Plus policy does not commence until the insurance fees have been paid in full. Please ensure that you bring with you any relevant medical records, e.g. immunisation records, that will assist local medical staff when treating you for any medical condition. Further information about StudyCare International Plus can be found at the following link: http://www.studygroup.com/land/studycare.

Withdrawal

Once a student has arrived in the UK, a minimum of one term’s notice to withdraw (in writing) is required, whether or not the student continues to attend lessons. Please refer to our Post-arrival Refund Policy at the following link:

Post-arrival Refund Policy

Students following the English Language Preparation courses are automatically enrolled to progress on to an academic programme and must also give one term’s notice to withdraw. If withdrawal is due to refusal of a visa extension, reduced notice may be accepted at the College’s discretion as long as full written details are provided before a course recommences. Students should be aware of the legal implications of their visa status should they decide to leave the College before completion of their course.

Where withdrawal is due to illness, if the student has taken out our comprehensive StudyCare Insurance Plus scheme (further details of which are available at the link above), subject to the terms of the scheme the student may be able to claim a refund. Notice of withdrawal must be given in writing and is effective from the date it is received by the College.

Colleges’ policies

Each College has policies on UCAS applications, admissions, bullying, child protection, curriculum, discipline, health and safety, promotion of good behaviour, sanctions in cases of bad behaviour, complaints and exclusions – these are available on request from the Principal of each College.

Accounts procedures

Payments can be made to the College using a number of payment options via our PayOnline platform. Access to this platform can be found at http://pay.bellerbys.com/ using your unique student access code.

Certain card payments will carry a processing fee of up to 2.5%, depending on the card issuer. Variations to such charges may be beyond our control.

Please note that we are NOT able to accept cash payments for fees. Cash payments may only be made to cover sundry charges that may arise during your course of study.

If you choose to pay in your local currency a foreign exchange rate will apply. The applicable exchange rate can be viewed online as well as at the time and date of the payment. Bank charges and commission for both the sending and receiving banks should be paid by the sender of funds or they will be applied to the student’s account.

Other charges

No other incidental costs will be charged to your account unless you agree to them separately. These may include, for example, field trips, text books and vacation accommodation.

Breakages, loss and damage

Students are responsible for payment for any damage caused by them to College property and household property of their College or homestay accommodation and should take particular care to respect furniture.

Students in College accommodation sign an inventory and laundry form for their room on arrival and departure. Occupants of the rooms are jointly and severally liable for the proper care of the room and the College reserves the right to recover costs for damage or exceptional cleaning from the student.

Accommodation

The College includes fees within its accommodation charges to cover the support and service to students in Homestay, College accommodation and accommodation secured by referral to third parties including, but not limited to, student.com. You agree that we may share your personal information with such third party accommodation providers and that they may contact you directly in relation to accommodation. College homestay families are instructed not to accept any payment directly or indirectly from any student. Similarly, students outside of the College’s accommodation service are prohibited from entering into any arrangement for accommodation with a College homestay. Students who break this rule render themselves subject to College discipline and charges will be levied to the student’s account on the basis that the student had been in College accommodation for the relevant period.

If you miss your course start date for any reason we reserve the right to change your accommodation. However, if you pay the residential accommodation fee, for the shorter of a term or the length of the course, not less than 28 days before the course start date, your bed will be secured for you. If College residential accommodation is booked, should you defer your course to a future course start date and then cancel your course, a full term’s accommodation charge will be payable. If having reserved residential accommodation when booking your course, you immediately on arrival wish to move to private accommodation, an accommodation fee will be payable by you. That fee will be the residential accommodation charge for the shorter of a term or the length of the course.

Accommodation type

Students who will be under 16 on commencement of their course will be placed automatically with Homestay Plus families or in the appropriate College House accommodation and will be invoiced accordingly, for welfare and safety considerations.

On enrolment, students are requested to indicate their accommodation preference. While the College will use its reasonable endeavours to provide the accommodation requested, the College is not bound to provide a specific type of accommodation and, if necessary, an alternative type of accommodation will be provided. Students will be invoiced for the type of accommodation requested on enrolment and if this subsequently proves to be unavailable, an appropriate credit will be given or an extra charge will be levied. If you miss your start date for any reason, we reserve the right to change your accommodation. Once the confirmation fee is paid, requested accommodation, if available, is reserved. If a term’s fees are not paid 28 days before term starts reserved accommodation will be released.

Changes of accommodation

No change to the type of accommodation arrangements will be made without the written permission of Student Services or the College Principal. This permission will only be given in exceptional circumstances. If a student makes a change to his/her accommodation or leaves accommodation provided by the College without the prior consent of the College Principal, the student shall remain liable for all accommodation payments invoiced or reserved at the time of enrolment.

One full term’s written notice must be given for students moving out of College accommodation where they are moving to private accommodation and the parent or guardian must complete a disclaimer to that effect. Students will be charged for one term’s notice period whether or not they stay in the accommodation. Two weeks’ notice is required for a move between homestay families. Further details on our Code of Practice are as printed in the “Student Handbook” given to the students upon commencement of the course (local variations may apply).

Cashless catering

Bellerbys College uses a cashless catering system for the purchase of goods via a student ID card. The card may be used to buy items including, but not limited to, food, books and activities. If there is a credit balance in excess of £5 of more on student’s card when he/she leaves the College, such amount will be refunded. Any credit balance below £5 will be donated to Bellerbys’ charity, Building Futures.

Airport transfers

We will automatically arrange an airport transfer at the cost stated on bellerbys.com/how-to-apply/fees for all students under the age of 18 unless specified otherwise on the application form.

Vacation accommodation

This is available to any student on request to the Accommodation Department. This is normally only available in Homestay families and the appropriate fee will be added to the student’s account.

Personal property

If a StudyCare Insurance Plus policy is taken out, any loss or damage to personal property which may occur while the student is living with a homestay family or at the College is covered within the terms of the policy. If you take out alternative cover, please ensure that your personal property is adequately protected.

Publicity

Students and their parents or guardians agree that the students’ images and sound, details and achievements may be used for promotional purposes without written consent or notification.

Effectiveness of the College courses

Information about your performance in each of your end-of-year assessments during your undergraduate studies will be collected by the College from the university at which you study to be used by the College to analyse the long term effectiveness of its own courses. All information collected by the College from universities at which you subsequently study will only be used in accordance with UK data protection law.

Data protection

Any information provided to the College may be held on computer. Information provided to the College is held and processed for the purpose of administering your application and we may share your information with our offices around the world. The College may also disclose appropriate personal data and sensitive personal data (each as defined in the Data Protection Act 1998) to third parties outside the College including, but not limited to, your agent, sponsor or prospective university. This information may be carried forward to your official student record, which holds data in electronic and paper form on your personal details, academic and administrative history and on relevant financial transactions. Some information will also be processed for the purpose of managing our relationship with you as an alumnus. Other information will be destroyed. Throughout, your personal data will be held in accordance with current UK data protection law.

Liability

Any reference in these Terms to liability of students shall also infer liability on the parents or guardian of the student, and such liability is joint and several.

Variation

No variation to these conditions is valid unless agreed in writing by the Principal provided always that the College reserves the right to make any addition, amendment or alteration to these conditions upon giving one term’s written notice of such change to all affected parents guardians and students.

UK government bodies

The College is obliged to report on request visa status, attendance records and UK contact details to relevant UK government bodies. Study at the College is conditional upon students complying with all policies of UK government bodies at all times. A student wishing to continue their studies in the UK after studying at the College may need to reapply for a visa from outside the UK and should check UKVI policy guidance from time to time as to whether this applies.

Communication

Please supply the College with personal email addresses and mobile telephone numbers prior to arrival, in order that we can communicate with you at all times (including transmission of student reports). Please also advise of any changes as they occur. These are mandatory requirements of the UK visa authorities.

General

Students who transfer to the College from other parts of Study Group must be aware that these Terms and Conditions automatically apply. These Terms and Conditions apply to all bookings now made for courses commencing in or after September 2017 and supersede all previously published Terms and Conditions.

Acceptance and indemnity

Acceptance by the student, and also by his/her parent or legal guardian if the student is under 18 years of age, of a place to study at the College indicates that you:

  • Give consent to the administration of first aid and appropriate non-prescription medication to students, and give permission for medical, dental or optical and emergency hospital treatment when required, and have given full details of any medicines currently being taken or any ongoing medical condition.
  • Agree to the following indemnity: ‘In consideration of the principal/head teacher/director of the College agreeing to make arrangements for and to authorise members of the staff of the College to take the student from time to time on expeditions outside the premises of the College students/parents/legal guardians hereby undertake to indemnify the principal/head teacher/director and such members of the staff against:
  1. any claims, damages or costs which they or any of them may be or become liable to pay in consequence of any injury or damage to or illness of the student occurring during or as a result of any of the said expeditions.
  2. any claims by any third party which may be made against them or any of them in consequence of any act or default of the student during or as a result of any of the said expeditions.
  3. any other costs and expenses reasonably incurred by them or any of them on behalf of the student during or as a result of any of the said expeditions.

Provided that the indemnity herein shall not extend to any claims, damages, costs or expenses in respect of and to the extent to which the College and member(s) of the staff or any of them shall be entitled to be indemnified under any policy of insurance.

Without this indemnity, the student may not take part in an expedition organised by the College.

Complaints

It is recognised that students, their parents or their representatives may sometimes need to make a complaint about the services received during the application and admissions process. Study Group has a complaints service for this purpose. If you wish to make a complaint, in the first instance you should refer the issue to your Study Group Admissions contact who will discuss the problem with you and attempt to make things right. If we are not able to resolve an issue in this way, you can then formally raise a complaint by email to BELLERBYSQUERIES@studygroup.com Please include the following information in your email:

  • State explicitly that you wish to make a formal complaint
  • Include your name and student identification number or Admissions case number
  • Give a general description of the complaint and the dates on which any events occurred
  • Provide the names or positions of any members of staff or third parties directly relevant to the complaint.

We will acknowledge receipt of your complaint within 48 hours, and we aim to formally respond within 5 working days.

Important

These Terms and Conditions apply to all bookings commencing after 5 June 2017. For bookings made prior to this date, please contact your admissions co-ordinator or College staff to obtain a copy of the relevant terms and conditions and refund policies which apply to your contract with us

Course Cancellation and Refund Policy

Click here to read the Bellerbys Course Cancellation and Refund Policy.

Domestic Students Terms and Conditions

Click here to read Bellerbys College UK Domestic Student Terms and Conditions