UK Domestic Students Terms and Conditions

Important

These terms and conditions (these ‘Terms’) are issued by a Study Group company, Bellerbys Educational Services Limited (which, for the purposes of the Education (Independent Schools Standards) Regulations 2014, is hereby identified as the proprietor of Bellerbys College) a company incorporated in England and Wales (Company Registration Number: 02325576) whose registered office is 1 Billinton Way, Brighton, BN1 4LF (Contact: +44(0) 1273 339333), hereinafter referred to as ‘the College’ or ‘Bellerbys’.

Please ensure you read these Terms carefully and understand them before signing your final acceptance of a place at the College.

These Terms and any other document referred to herein constitute the entire agreement between the parties and shall supersede any and all promises, representations, warranties or other statements whether written or oral made by or on behalf of one party to the other of any nature whatsoever or contained in any leaflet brochure or other document given by one party to the other concerning such subject matter. By signing these Terms you give permission for your son/daughter to participate in outings arranged by the College.

Application and confirmation payment

If the application is accepted, a written Offer of a Place will be made. To accept this Offer a confirmation payment is required comprising a non-refundable administration fee of £200, £1,000 security deposit and £6,000 in advance tuition fees. The deposit is primarily held against any damages and other incidental expenses, and if at the end of a course there are any monies left these can be offset against disbursements otherwise an invoice will be issued for any damages/disbursements in excess of the deposit.

Any monies left will be refunded within 90 days of completion of the final term less any deductions made for any amount outstanding at that time. All Offers are made subject to availability. To hold your place until the fee deadline, we need to receive your confirmation payment. To secure your place, we need to receive fees as set out in these Terms. Non-payment by the fee deadline may put your place at risk.

Cancellation and refund policy

You have a right to cancel your place and receive a full refund of any amounts paid by informing us in writing within 14 days of the date you accept the offer. To cancel your place within this 14-day period, please contact your admissions co-ordinator.

Please refer to our Pre-arrival Refund Policy

Your attention is drawn in particular to the circumstances in which payments made will NOT be refunded, for example if you cancel within 8 weeks of your course start date.

Refunds will only be made to the person responsible for the fees unless written authorisation is provided to the contrary from that person. Refunds will be made within 90 days of the end of the relevant term after calculating any damages, disbursements due or any other incidental fees or charges.

Tuition and accommodation fees

The balance of fees for 1st and 2nd terms is required before a student starts their course. Students must pay these fees before starting to attend classes.

After arriving at the College, fees are payable to us in advance at the start of the prior term (for example the fees for term 3 will be payable at the start of term 2).

Admission to classes is dependent on fees having been received by the College and cleared through the College’s bank account. Fees are subject to an increase a) each September, which is applicable to the subsequent academic year or b) in exceptional circumstances at any other time.

If payments become overdue, the College reserves the right to suspend or cancel tuition and /or to charge interest on the balance at the rate of 2% above the base rate of NatWest bank per month or part thereof. Fees remain payable if Notice of Withdrawal has not been given in accordance with these Terms. Please note that although students may leave College after their examinations in November or June, tuition fees will not be reduced or refunded.

Provision of tuition

If a particular subject is under-subscribed, the College reserves the right to provide a smaller number of hours’ tuition or private tuition for the same fee or by giving one term’s written notice to either change or end the course.

The College may change or end a course without refund where, at its reasonable discretion, it deems such action necessary.

Scholarships and other discounts

Poor performance or attendance or a change of course can lead to withdrawal of a scholarship or other discounts. Scholarships for students studying for more than three terms (1 year) will be reassessed at the end of this period.

A level students progressing into their second year should meet minimum predicted grades to continue their scholarship in year 2 of their studies.

  • 40% scholarship - ABB average (any three subjects)
  • 20% scholarship - BBB average (any three subjects)

The final decision will be at the discretion of the appropriate College Principal.

Academic criteria

Students who do not perform satisfactorily in their coursework will not be entered for external public examinations by the College.

Students are accepted into the College on the strict understanding that progression through the course is conditional upon satisfactory and required attendance and successful attainment of prescribed performance targets.

Students are formally assessed at least twice a year. The assessment will take into consideration: Course work; internal college examination results; attendance; effort in class and in homework; public examination potential. Students who do not meet the attainment criteria will not be allowed to proceed with their original course but will be offered an alternative course or invited to withdraw from the College without refund.

Personal accident, personal effects & school fees protection

The College strongly recommends that pupils are properly covered by insurance whilst at College.

Withdrawal

Once a student has commenced studies, a minimum of one term’s notice (in writing) is required, whether or not the student continues to attend lessons.

Please refer to our Post-arrival Refund Policy.

College's organisational policies

Each College has policies on UCAS applications, admissions, bullying, child protection, curriculum, discipline, health & safety, promotion of good behaviour, sanctions in cases of bad behaviour, complaints and exclusions – these are available on request from the Principal of each College.

Account procedures

Payments can be made to Bellerbys College using a number of payment options via our PayOnline platform. Access to this platform can be found at http://pay.bellerbys.com/ using your unique student access code.

Certain card payments will carry a processing fee of up to 2.5%. We reserve the right to alter this charge from time to time. Bank charges and commission for both the sending and receiving banks should be paid by the sender of funds or they will be applied to the student’s account. Funds must be cleared through the College’s bank account before students can attend classes

Please note that we are NOT able to accept cash payments for fees. Cash payments may only be made to cover sundry charges that may arise during your course of study, for example taxi charges or exam fees.

Cashless catering

Bellerbys College uses a cashless catering system for the purchase of goods via a student ID card. The card may be used to buy items including, but not limited to, food, books and activities. If there is a credit balance in excess of £5 of more on student’s card when he/she leaves the College, such amount will be refunded. Any credit balance below £5 will be donated to Bellerbys’ charity, Building Futures

Publicity

Students and their parents or guardians agree that the students’ names, images and sound, details and achievements may be used for promotional purposes without further written consent or notification.

Effectiveness of the College Courses

Information about your performance in each of your end-of-year assessments during your undergraduate studies will be collected by the College from the university at which you study to be used by the College to analyse the long term effectiveness of its own courses. All information collected by the College from universities at which you subsequently study will only be used in accordance with UK data protection law.

Data protection

Any information provided to the College may be held on computer and shall be used by the College in accordance with UK Data Protection law. Information provided to the College is held and processed for the purpose of administering your application and we may share your information with our offices around the world. The College may also disclose appropriate personal data and sensitive personal data (each as defined in The Data Protection Act 1998) to third parties outside the College including, but not limited to, your prospective university. Some information will also be processed for the purpose of managing our relationship with you as an alumnus. Other information will be destroyed. Throughout, your personal data will be held in accordance with current UK data protection law.

Liability

Any reference in these Terms to liability of students shall also infer liability on the parents or guardian of the student, and such liability is joint and several.

Variation

No variation to these Terms is valid unless agreed in writing by the Principal provided always that the College reserves the right to make any addition, amendment or alteration to these Terms upon giving one term’s written notice of such change to all affected parents, guardians and students.

UK government bodies

The College is obliged to report on request attendance records and UK contact details to relevant UK government bodies.

Communication

Please supply the College with personal email addresses and mobile telephone numbers prior to arrival, in order that communication, to include transmission of student reports, may be maintained at all times. Please also advise of any changes as they occur.

General

Students who transfer to the College from other parts of Study Group must be aware that these Terms automatically apply. These Terms apply to all bookings now made for courses commencing in or after September 2017 and supersede all previously published Terms.

Acceptance and indemnity

Acceptance by the student, and also by his/her parent or legal guardian if the student is under 18 years of age, of a place to study at the College indicates that you:

  • Give consent to the administration of first aid and appropriate non-prescription medication to students, and give permission for medical, dental or optical and emergency hospital treatment when required, and have given full details of any medicines currently being taken or any ongoing medical condition.
  • Agree to the following indemnity: ‘In consideration of the principal/head teacher/director of the College agreeing to make arrangements for and to authorise members of the staff of the College to take the student from time to time on expeditions outside the premises of the College students/parents/legal guardians hereby undertake to indemnify the principal/head teacher/director and such members of the staff against:
  1. any claims, damages or costs which they or any of them may be or become liable to pay in consequence of any injury or damage to or illness of the student occurring during or as a result of any of the said expeditions.
  2. any claims by any third party which may be made against them or any of them in consequence of any act or default of the student during or as a result of any of the said expeditions.
  3. any other costs and expenses reasonably incurred by them or any of them on behalf of the student during or as a result of any of the said expeditions.

Provided that the indemnity herein shall not extend to any claims, damages, costs or expenses in respect of and to the extent to which the College and member(s) of the staff or any of them shall be entitled to be indemnified under any policy of insurance.

Without this indemnity, the student may not take part in an expedition organised by the College.

Complaints

It is recognised that students, their parents or their representatives may sometimes need to make a complaint about the services received during the application and admissions process. Study Group has a complaints service for this purpose. If you wish to make a complaint, in the first instance you should refer the issue to your Study Group Admissions contact who will discuss the problem with you and attempt to make things right. If we are not able to resolve an issue in this way, you can then formally raise a complaint by email to bellerbysqueries@studygroup.com

Please include the following information in your email:

  • State explicitly that you wish to make a formal complaint
  • Include your name and student identification number or Admissions case number
  • Give a general description of the complaint and the dates on which any events occurred
  • Provide the names or positions of any members of staff or third parties directly relevant to the complaint.

We will acknowledge receipt of your complaint within 48 hours, and we aim to formally respond within 5 working days.

Important

These Terms and Conditions apply to all bookings commencing after 5 June 2017. For bookings made prior to this date, please contact your admissions co-ordinator or College staff to obtain a copy of the relevant terms and conditions and refund policies which apply to your contract with us

Terms and Conditions

Click here to read Bellerbys College Terms and Conditions.

Course Cancellation and Refund Policy

Click here to read the Bellerbys Course Cancellation and Refund Policy.