UK Domestic Students Terms and Conditions
These terms and conditions (these ‘Terms’) are issued by Study Group Limited (which, for the purposes of the Education (Independent Schools Standards) Regulations 2014, is hereby identified as the proprietor of Bellerbys College) a company incorporated in England and Wales (Company Registration Number: 02325576) whose registered office is 1 Billinton Way, Brighton, BN1 4LF (Contact: +44(0) 1273 339333), hereinafter referred to as ‘the College’ or ‘Bellerbys’.
Please ensure you read these Terms carefully and understand them before signing your final acceptance of a place at the College.
These Terms and any other document referred to herein constitute the entire agreement between the parties and shall supersede any and all promises, representations, warranties or other statements whether written or oral made by or on behalf of one party to the other of any nature whatsoever or contained in any leaflet brochure or other document given by one party to the other concerning such subject matter. By signing these Terms you give permission for your son/daughter to participate in outings arranged by the College.
Application and confirmation payment
If the application is accepted, a written offer of a place will be made. To accept this offer a confirmation payment is required comprising a non-refundable administration fee of £235 and £1,000 security deposit. Prior to enrolment you will also need to pay £6,000 in advance tuition fees. You must pay both these sums no later than the date set out in your offer: Non-payment by this deadline may put your place at risk. Before commencement of your course, you will also be required to pay the balance of the first two terms’ fees as set out in the individualised payment plan attached to your offer letter.
Please note that elements of your programme will be delivered online in addition to face-to-face teaching in-College (‘blended delivery’).
The security deposit is primarily held against any damages incurred to College property and related expenses. If, at the end of a programme, there are any monies left these may also be offset against debts incurred by you in relation to expenses such as programme-related travel or extra-curricular activities, otherwise an invoice will be issued for any damages/outstanding fees in excess of the deposit. Any monies left will be refunded within 90 days of completion of the final term less any deductions made for any amount outstanding at that time.
Deferral, Cancellation and Refund Policy
You may defer your Programme prior to commencing your study by using the following link:
You have a right to cancel your place and receive a full refund of any amounts paid by informing us in writing within 14 days of the date you accept the offer. To cancel your place within this 14-day period, please contact your admissions co-ordinator. Please note, if you defer your initial offer of a place after the 14-day period has expired you will NOT be able to cancel your deferred place at a later date to take advantage of a full refund. You may wish to cancel using the following link:
Our cancellation and refund policies can be accessed at the links below. Your attention is drawn in particular to the circumstances in which the £6,000 advance tuition fees will NOT be refunded.
Refunds will only be made to the same card/bank account of the individual from whom Study Group received the original payment. Refunds will be made within 90 days of the end of the relevant term. Please click on the links to our refund policies above.
Refunds will be made after calculating any damages, disbursements due or any other incidental fees or charges.
SPECIAL TERMS FOR STUDENTS COMMENCING STUDIES ONLINE ONLY:
Trial period and cancellation
If you will be commencing your programme online only due to face-to-face or blended delivery not being possible, you may cancel your place and receive a full refund of any amounts paid by informing us in writing at any time:
- prior to commencement of your programme; or
- for a period of up to 21 days from the date on which your programme commences as set out in your offer (the ‘Trial Period’).
To withdraw from your programme before or during the Trial Period, please use the following link:
If you decide to withdraw from your studies after the Trial Period has elapsed, you will not be eligible for a full refund of fees paid in advance. For further details, please refer to the Online Study Refund Policy at the link below.
Please read the refund policy carefully and note in particular the circumstances in which advance tuition fees will NOT be refunded.
Tuition and accommodation fees
The balance of fees for 1st and 2nd terms is required before a student starts their course. Students must pay these fees before starting to attend classes.
After arriving at the College, fees are payable to us in advance at the start of the prior term (for example the fees for term 3 will be payable at the start of term 2).
Admission to classes is dependent on fees having been received by the College and cleared through the College’s bank account. Fees are subject to an increase a) each September, which is applicable to the subsequent academic year or b) in exceptional circumstances at any other time.
If payments become overdue, the College reserves the right to suspend or cancel tuition and /or to charge interest on the balance at the rate of 2% above the base rate of NatWest bank per month or part thereof. Fees remain payable if Notice of Withdrawal has not been given in accordance with these Terms. Please note that although students may leave College after their examinations in November or June, tuition fees will not be reduced or refunded.
Provision of tuition
If a particular subject is under-subscribed, the College reserves the right to provide a smaller number of hours’ tuition or private tuition for the same fee or by giving one term’s written notice to either change or end the course.
The College may change or end a course without refund where, at its reasonable discretion, it deems such action necessary.
Scholarships and other discounts
Poor performance or attendance or a change of course can lead to withdrawal of a scholarship or other discounts. Scholarships for students studying for more than three terms (1 year) will be reassessed at the end of this period.
A level students progressing into their second year should meet minimum predicted grades to continue their scholarship in year 2 of their studies.
- 40% scholarship - ABB average (any three subjects)
- 20% scholarship - BBB average (any three subjects)
The final decision will be at the discretion of the appropriate College Principal.
Students who do not perform satisfactorily in their coursework will not be entered for external public examinations by the College.
Students are accepted into the College on the strict understanding that progression through the course is conditional upon satisfactory and required attendance and successful attainment of prescribed performance targets. Students whose academic progress falls short of expectations may, at the discretion of the College, be required to attend intervention and support sessions including revision programmes outside term time.
Students are formally assessed at least twice a year. The assessment will take into consideration: Course work; internal college examination results; attendance; effort in class and in homework; public examination potential. Students who do not meet the attainment criteria will not be allowed to proceed with their original course but will be offered an alternative course or invited to withdraw from the College without refund.
Personal accident, personal effects & school fees protection
The College strongly recommends that pupils are properly covered by insurance whilst at College.
Once you have commenced face-to-face/blended delivery of your Programme (or after expiry of the Trial Period, if applicable), a minimum of one term’s notice to withdraw (in writing) is required, whether or not you continue to attend lessons. Please refer to our Post-arrival Refund Policy at the following link:
Please refer to our Post-commencement Refund Policy.
Notice of withdrawal must be given in writing or by email. You may choose to use the following link:
College's organisational policies
Each College has policies on UCAS applications, admissions, bullying, child protection, curriculum, discipline, health & safety, promotion of good behaviour, sanctions in cases of bad behaviour, complaints and exclusions – these are available on request from the Principal of each College.
Payments can be made to Bellerbys College using a number of payment options via our PayOnline platform. Access to this platform can be found at http://pay.bellerbys.com/ using your unique student access code.
Certain card payments will carry a processing fee of up to 2.5%. We reserve the right to alter this charge from time to time. Bank charges and commission for both the sending and receiving banks should be paid by the sender of funds or they will be applied to the student’s account. Funds must be cleared through the College’s bank account before students can attend classes
Please note that we are NOT able to accept cash payments for fees. Cash payments may only be made to cover sundry charges that may arise during your course of study, for example taxi charges or exam fees.
Bellerbys College uses a cashless catering system for the purchase of goods via a student ID card. The card may be used to buy items including, but not limited to, food, books and activities. If there is a credit balance in excess of £5 of more on student’s card when he/she leaves the College, such amount will be refunded. Any credit balance below £5 will be donated to Bellerbys’ charity, Building Futures
Effectiveness of the College Courses
With your consent, information about your performance in each of your end-of-year assessments during your undergraduate studies will be collected by the College from the university to which you progress. This information will be used by the College to analyse the long-term effectiveness of its own courses. Any data collected by the College in this way will only be used in accordance with current data protection legislation.
Any information provided to the College about you may be held on computer. Information provided to the College will be used to process your application and may be shared with our offices around the world. With your consent or where there is a legitimate interest, we may also share your personal data and sensitive personal data (as defined in the General Data Protection Regulation) to relevant third parties including your agent, sponsor or prospective university. Throughout we will always comply with our obligations under all applicable data protection legislation. For more information, please refer to our Student Privacy Notice.
Any reference in these Terms to liability of students shall also infer liability on the parents or guardian of the student, and such liability is joint and several.
No variation to these Terms is valid unless agreed in writing by the Principal provided always that the College reserves the right to make any addition, amendment or alteration to these Terms upon giving one term’s written notice of such change to all affected parents, guardians and students.
UK government bodies
The College is obliged to report on request attendance records and UK contact details to relevant UK government bodies.
Please supply the College with personal email addresses and mobile telephone numbers prior to arrival, in order that communication, to include transmission of student reports, may be maintained at all times. Please also advise of any changes as they occur.
Acceptance and indemnity
Acceptance by the student, and also by his/her parent or legal guardian if the student is under 18 years of age, of a place to study at the College indicates that you:
- Give consent to the administration of first aid and appropriate non-prescription medication to students, and give permission for medical, dental or optical and emergency hospital treatment when required, and have given full details of any medicines currently being taken or any ongoing medical condition.
- Agree to the following indemnity: ‘In consideration of the principal/head teacher/director of the College agreeing to make arrangements for and to authorise members of the staff of the College to take the student from time to time on expeditions outside the premises of the College students/parents/legal guardians hereby undertake to indemnify the principal/head teacher/director and such members of the staff against:
- any claims, damages or costs which they or any of them may be or become liable to pay in consequence of any injury or damage to or illness of the student occurring during or as a result of any of the said expeditions.
- any claims by any third party which may be made against them or any of them in consequence of any act or default of the student during or as a result of any of the said expeditions.
- any other costs and expenses reasonably incurred by them or any of them on behalf of the student during or as a result of any of the said expeditions.
Provided that the indemnity herein shall not extend to any claims, damages, costs or expenses in respect of and to the extent to which the College and member(s) of the staff or any of them shall be entitled to be indemnified under any policy of insurance.
Without this indemnity, the student may not take part in an expedition organised by the College.
It is recognised that students, their parents or their representatives may sometimes need to make a complaint about the services received during the application and admissions process. Study Group has a complaints service for this purpose. If you wish to make a complaint, in the first instance you should refer the issue to your Study Group Admissions contact who will discuss the problem with you and attempt to make things right. If we are not able to resolve an issue in this way, you can then formally raise a complaint by email to firstname.lastname@example.org
Please include the following information in your email:
- State explicitly that you wish to make a formal complaint
- Include your name and student identification number or Admissions case number
- Give a general description of the complaint and the dates on which any events occurred
- Provide the names or positions of any members of staff or third parties directly relevant to the complaint.
We will acknowledge receipt of your complaint within 48 hours, and we aim to formally respond within 5 working days.
These Terms and Conditions apply to all bookings commencing after 12 August 2020. For bookings made prior to this date, please contact your admissions co-ordinator or College staff to obtain a copy of the relevant terms and conditions and refund policies which apply to your contract with us